This post will explain workflow management software. Business owners and startup founders have a lot on their plates between overseeing product launches, website maintenance, content production, and general administration. How are you supposed to set up and oversee that many distinct processes simultaneously? We won’t lie, it can be challenging.
However, thanks to workflow management software, the process may be streamlined and life is made simpler. See the list of our top choices below.
What characteristics distinguish excellent workflow management software?
Workflows act in concert with your other business processes; they are integrated. Your mailbox, CMS, calendars, & other tools should all easily connect to documents, emails, contacts, and reports.
Each firm has its unique set of procedures and models, thus customization is possible. Top-notch workflow management software must be completely adaptable to your operations while still being simple enough to adjust without complex coding.
Reporting: Extensive reporting can aid in your ability to evaluate your overall productivity. Sometimes a task that you estimate will take the team five hours to complete instead takes the team three whole days. You can use these insights to more effectively plan and handle upcoming activities and projects.
Alerts: Workflow management shouldn’t seem laborious or manual. It is implied that you are not required to follow up. Instead, the platform automatically notifies team members of deadlines and approval procedures.
Automation: Your staff will lose time as a result of repetitive tasks. Instead of ought to spend time emailing the someone who is in charge of the next phase of the task behind a task is over, your software should alert them automatically. This automation & others will be present in good workflow management software.
Visual: Whether your workflow is extremely complicated with many moving parts or just a straightforward linear procedure, a visually appealing colour coordinated workflow is simpler to follow.
10 Workflow Management Software In 2022
In this article, you can know about workflow management software here are the details below;
Now that you are aware of the things to search for, let’s examine the top 10 workflow management software choices.
1. Asana[Best for team collaboration]
For teams seeking for a user friendly, highly flexible, and visual tool, Asana is a superb workflow administration solution.
It works well for both small & large teams thanks to its group contact and collaboration features. Asana can serve as a major hub for file sharing. Uploading files in the PDF, JPG, and Google Docs formats is simple.
Team partners can consider & keep track of changes to each other’s plans using the calendars. Simple to-do lists, job delegation, and priority setting for teams.
This is another workflow management software. To ensure that no one is over or underworked, the useful workflow tool makes it simple to observe how busy team members are.
The fact that Asana is so adaptable is one of its best features. It’s simple to create a productive workflow management system, regardless of whether you require a marketing content calendar, better global team collaboration, or need to coordinate a workflow spanning IT, HR, product, sales, and marketing divisions.
Additionally, Asana includes more than 100 connectors, including those with well-known programmes like Google Drive, Slack, Zoom, and Zapier. Also check Cybersecurity Software
Pricing: The Basic plan, which is always free and includes all the features solopreneurs need, is available. Timelines for small and large teams are among the extra capabilities included in the Premium plan, which costs $13.49 per month. The Business plan is $30.49 a month for bigger teams and businesses.
2. monday.com [Best for visualization]
Incredibly graphic and adaptable, For those wishing to switch from their Google Sheets or Airtable spreadsheets to something more visual, Monday.com is a wonderful workflow management software option.
You can operate the dashboard overview tool on Monday.com to view tasks at a high level or focus in on the specifics.
Your workflow is essentially constructed from a grid, and you choose which components to add. You can track anything you wish in each row, such as ongoing projects or items awaiting clearance. Columns are used to organise information about each element, such as the due date, the person in charge of it, and any other pertinent information.
When it comes to automation, Monday.com excels. Give Monday.com a try if you’re sick of your staff spending hours on tedious physical labour. Simple actions, such as status changes, can be automated to start an action like a notice. Alternately, you can transfer elements from one board to another by using an automated script.
The 200+ templates created for various use cases, including those for freelancers, software developers, and company owners, are another plus.
Pricing: The Individual plan has limitless boards and is free indefinitely. The monthly cost for the Basic plan is $8, the Standard plan is $10, and the Pro plan is $16 per seat.
3. Kissflow [Best for Large teams]
Workflow management tools like Kissflow can be used to visualise operations, assign responsibilities, & increase output.
Advanced access management is beneficial for teams who work on projects with outside contributors. For instance, you could only want a select group of team members and contributors to have access to particular portions, such as client contact information or financial information.
Users can easily make adjustments by dragging and dropping workflow components from one area to another because to the user-friendly interface. This is another workflow management software.
You can gain discernment into what is working & what areas of your pipeline require improvement through detailed reports and analytics.
You can combine team favourites like Zapier, DocuSign, and Salesforce since they are compatible with third-party apps.
Priced at $12 per user per month, the Basic plan offers everything a small team needs to get started. For $18 per user each month, the Advanced plan offers more integrations. For $25 per user each month, the Fully Loaded plan offers more security features.
4. ClickUp [Best for automation]
With the aid of the relatively new workflow management tool ClickUp, you may streamline your operations while more effectively managing the resources of your team & projects.
Select the committee view for processes, the box view for dashboards, the inventory view for to-dos, & the Gantt view for project schedules. Additionally, there are grassland views, calendars, workflows, & mind maps.
The actual power of ClickUp is its mechanization features. You can automate some functions in your workflow using mechanization templates. You can programme tasks to be assigned, update their status once they are finished, or add tags when their priority changes.
Pricing: A Free Forever plan is available, allowing for an unlimited number of tasks and users. The $9/team member/month Unlimited package offers more dashboards and integrations.
5. Airtable [Best for spreadsheets Lover]
The finest workflow management tool for you may be Airtable if you enjoy mapping out your tasks and workflow on Google Sheets and Microsoft Excel.
Because of its recognisable spreadsheet layout, it’s simple to explore and create a workflow from scratch. Keep it straightforward with a standard grid, or create a more complex solution to meet the specific requirements of your workflow.
This is another workflow management software. There are templates developed with product launches, scope calendars, & event planners in mind if you’d choose to start from laceration. Also check payroll software
Aside from Slack, Stripe, & Zendesk, you can connect your workflow with hundreds of other apps. You have access to even more platforms with a Zapier integration. You may access 150 open source apps on GitHub through the Apps Marketplace to further hone your workflow.
There are calendar, Kanban, and gallery views available if other team members prefer not to have the workflow shown in a spreadsheet-like format.
Pricing: Their Free plan is excellent for new people and teams. Greater records per base, a longer history, and more storage are included in the Plus plan, which costs $12 per seat each month. Larger teams with more intricate workflows should choose the Pro plan, which costs $24 per seat per month.
6. Process Street [Best for beginners]
A valid tool for those simply beginning to manage your workflow is Process Street, a straightforward workflow management programme.
Users can easily browse the platform thanks to keyboard shortcuts, drag & drop, and its clear interface.
Process Street’s special conditional logic function, which aids in creating dynamic workflows that alter if/when your team changes priorities, is one of its best features.
By creating single instance, multi-stage, or sequential approvals, you may get rid of bottlenecks and streamline approval procedures.
Set up daily, weekly, or monthly routines to automate your time-consuming manual chores.
Pricing: Up to 5 processes are supported under the Free plan. There are no limitations to the numeral of workflows that can be created under the Pro plan, which costs $30 per user every month.
7. Wrike [Best for hybrid/remote work]
Wrike is a superb workflow management software option for teams balancing remote, in-house, and hybrid members thanks to its top-notch team collaboration features. This is another workflow management software.
Share documents, tasks, and reports with other team members to rapidly gain full insight across all departments. Utilizing dashboards that you can customise, you can zoom in and out on your total workflow.
Automated approval processes and visual verification make it simple to speed up the frequently lengthy and ineffective feedback process. For instance, you can create auto-sign offs so that pertinent persons are automatically notified when work is ready instead of having to send numerous emails with file attachments.
Additionally, Wrike offers an astounding 400+ app connections, making it simple to link your workflow to the platform without any hassle.
Pricing: Their Free plan supports an unlimited number of users and contributors from both inside and outside the company. For $9.80 per user per month, the Professional plan offers more storage and integrations. For $24.80 per user per month, the Business plan offers more services including resource management.
8. ProofHub [Best for flexibility]
ProofHub is a superb workflow management software option if simplicity and versatility are what you’re wanting.
A standout aspect of ProofHub is its task management capabilities. Each job can easily have a tonne of additional information added to it, such as an anticipated completion time and any supporting documentation. Simply drag & drop jobs into a different sequence to arrange them.
The software’s Discussions feature enables groups to communicate about specific projects without having to resort to lengthy email threads.
This is another workflow management software. A Me View provides you with a clear view of the tasks that affect you, while an Activity Log allows you to keep track of everything that is happening from a broad perspective.
Pricing: No matter how many users, plans are flat-rate. The $50/month Essential plan comes with 40 projects. The Unlimited Ultimate Control costs $99 per month.
9. Hive [Best for Small businesses]
A superb workflow management tool for small businesses and startup teams is called Hive.
You can create unique workflows and automate monotonous jobs with this software, just like the other solutions on this list, to improve procedure and communication for your company.
You’ll appreciate the Notes function if your organisation holds a lot of Zoom meetings. You can distribute a collaborative notes document with the meeting’s agenda before it starts. Talking topics should be converted into tasks and given to individuals along with due dates as the meeting progresses. Nothing from your meeting will evade capture that way.
Utilizing time monitoring software allows you to better allocate resources, quantify the amount of time spent on a project, and spot possibilities and roadblocks.
Real-time analytics track the advancement of both team-wide and individual tasks. A component for AI-assisted risk assessment is also available to identify potential project risks and roadblocks.
Pricing: The first two users of the Hive Solo plan are free. Hive Teams costs $16 per user each month and permits unlimited users. This is another workflow management software.
10. Backlog [Best for developers]
For developers and other team members responsible with finding bugs and product flaws, Backlog is the software of choice. Also check password generator software
With the aid of Backlog, the process may be streamlined and made more effective rather to having comments on bug concerns dispersed across many platforms. Create concise summaries for each issue and set up alerts for when problems are resolved. You can also see when issues were updated by looking at a history thread.
Backlog is simple to use as a tool for coding collaboration as well. Version control enables you to host your code safely on the cloud, see who is working on which branch, keep track of changes, and review other people’s work.
Backlog can also be used for more basic workflow management operations including task creation and assignment, deadline setting, task division into checklists and subtasks, and more.
The Free plan offers ten users and one project for the current price. For up to 30 users, the $35/month Starter Plan is available. Unlimited users can subscribe to the Standard Plan for $100 per month.
Best workflow management software, in AppSumo’s opinion
So there you have it—our quick guide to the top workflow management programmes on the market. Which one ought you to choose? As always, it comes down to how much time you have to invest in learning new software, your budget, and your top feature objectives.
Monday.com can be the best option if you want to make stunning visual boards. But Backlog might be a better choice if you want to concentrate on issue monitoring.