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Best Desk Booking Software to Manage Hybrid Offices In 2024

Desk Booking Software to Manage Hybrid Offices

Best Desk Booking Software to Manage Hybrid Offices will be discussed in this article. To help you manage your hybrid office and team, we’ve researched the top 35 free hot desk booking software of 2024. See our reviews in the section below.

To help you manage your hybrid office and team, we’ve researched the top 35 free hot desk booking software of 2024. See our reviews in the section below.

Best Desk Booking Software to Manage Hybrid Offices In 2024

In this article, you can know about Desk Booking Software to Manage Hybrid Offices here are the details below;

Because I think that work will be happier in the future, I founded FlexOS. I’m a 2024 LinkedIn Top Voice, a writer and host of “Future Work,” and I’ve been featured in the NYT, HBR, Economist & the CNBC, Insider, and FastCo.

Over the last few years, there has been a significant change in how businesses operate.

Fortunately, the days of having a fixed office and having workers work nine to five, five days a week, are over. Welcome to the age of hybrid remote work.

Even more so than full-time office workers, hybrid models are currently the most popular and according to Gallup study from 2023.

Hot desk scheduling software facilitates the management of hybrid work environments, ranging from simple desk and meeting room reservations to guaranteeing that the right individuals arrive on time for maximum teamwork.

Check out our in-depth guide on hybrid offices to learn more about how to make the most of your workspace.

Top 12 Hot Desk Booking Software in 2024

Although we frequently experience software overload, hot desk booking systems present a viable solution for enhancing remote work and virtual workspaces.

This program addresses office space management expenses and efforts while improving worker engagement and productivity.

Which platform or software, then, best meets your needs?

Not to worry! I considered all the choices and have listed the advantages and disadvantages of each platform below.

1: Tactic


Tactic’s state-of-the-art platform makes it easy for your team to move between in-office and remote work settings.

You may access an extensive toolkit in one location when you use Tactic. It’s simple for your staff to schedule meeting spaces, desks, and to keep track of who’s in the office.

Tactic also offers real-time statistics on office space utilization, which can help you gain important insights into how your team uses the workplace on a regular basis. With Tactic, manage your flexible workplace in a more astute and effective manner.

Main Features:

Featured User Quote:

Tactic was one of the best space management solutions I looked at. The tool is not only highly elegant and intuitive, but it also has all the functions I require. I truly appreciated the support staff’s prompt responses and thorough analysis of all of our demands. In terms of finances, I preferred Tactic’s charging model as it charges for spaces rather than users. – G2 Examiner

Pricing: $2.25 per desk each month at the beginning

Try Tactic Desk Booking Today.

2. OfficeRnD Hybrid

OfficeRnD Hybrid

Award-winning OfficeRnD Hybrid desk booking software provides modern workspaces with unmatched efficiency and flexibility.

Numerous user-friendly features of OfficeRnD Hybrid make it easier to manage your workspace, boost output, and promote an effective, cooperative workplace culture.

Your team members can reserve desks close to them, plan their work schedules, and look up coworkers in the workplace. In order to collaborate, they can also make a list of their favorite coworkers and arrange their calendars to arrive at the office at the same time. Organizing workspaces into neighborhoods for distinct teams or functions enables managers to foster productivity and team collaboration in addition to easing workspace organization.

Furthermore, OfficeRnD Hybrid facilitates desk hoteling as well as hot desking.

Main Features:

Featured User Quote:

A great workspace management tool for administrators and end users alike is OfficeRnD. Workspaces are quick and simple to set up and maintain. It’s incredibly good that updates and problem fixes are applied frequently. In addition, the customer service is excellent; all inquiries will receive prompt responses. — G2 Examiner

OfficeRnD Hybrid offers multiple pricing packages, including a free plan that has no restrictions for up to 20 users and 20 resources. There are three different monthly plans available: “Start” costs $199 for up to 150 members, “Professional” costs $399 for up to 1000 users, and a custom-priced “Enterprise” plan with specific features and services.

Try OfficeRnD Hybrid today.

3: Envoy


Envoy is a complete solution that offers features for visitor registration, desk booking & the meeting room reservations in order to improve office management.

Because of its adaptability, it is appropriate for businesses moving toward hybrid work models. Envoy’s ability to seamlessly integrate into current processes through connection with widely used calendar apps and communication tools is one of its most notable features.

In addition, user reviews emphasize the following advantages:

Main Features:

Featured user Quote:

Envoy Visitors is handling COVID screening issues and making sure that people arriving at work have not personally gotten the virus or have come into close contact with someone who has. It has helped to guarantee that our company can give its workers a safe and healthy work environment. — G2 Examiner

Cost: Not available.

Try Envoy desk booking software for free.

4: Eden Workplace

Eden Workplace

Eden Workplace is an all-inclusive platform with multiple modules for scheduling rooms, desk reservations, guest management, and more. Accurate booking information is ensured by real-time updates and a well-organized, user-friendly interface. Their ticketing system makes it simple to collaborate on and handle requests related to IT, facilities, and HR.



Featured user comment

Pulling statistics on daily office visitors and obtaining a monthly office activity indicator is made simple by Eden. We frequently run out of room for everyone to enter because we have more desks than workers. Employees can use Eden to check the app and see if they are able to make a reservation. We no longer have problems with people arriving at the office without a workstation to use. – G2 Verified User in the Mid-Market for Publishing (51-1000 workers).

Pricing: $89 a month for each location.

5. Skedda


Skedda is one best hot desk booking solutions because of its powerful automation rules and easy-to-use scheduling interface. You may assess the available studios, conference rooms, and workstations and make reservations based on your needs thanks to the booking system’s flexibility.

The easy-to-use, fully automated user interface makes it incredibly simple to book a room on your own. Make a reservation instantly by utilizing their dynamic floor plans to check availability. The time-of-day range-slider, which tells you when your preferred option will become available again, is one of our favorite user interface elements.



Featured User Quote

We’re saving time with Skedda. We had previously used Excel sheets that need to be manually updated, as well as calendars from Google and Outlook, which took up a lot of administrative time. My employees may reserve their own spots using Skedda, and I can keep an eye on data and generate reports that help with budget management and space adjustments. We were able to repurpose the virtually full-time earner’s work by using Skedda instead. – G2 Reviewer for Enterprise (more than 1000 workers)

Pricing: Skedda offers a free plan and a $50 monthly pro version.

6. Smartway 2


With the help of the workplace scheduling tool Smartway2, workers can plan ahead and reserve things like conference rooms, hot desks, parking spaces, and other equipment, which helps them be more productive. The platform features a mobile feature for booking while on the go, connectivity with Microsoft Outlook and Office365, and the ability to handle the challenges that come with today’s mixed work.

The platform’s Smart Desk Recovery feature increases staff desk availability by clearing off unused reservations.



Featured user quote

We were trying to plan multiple large offices so that we wouldn’t be overcrowded due to limited space and elevator demand, and so that our large workforce could remain content and motivated by adjusting to their new normal, which occasionally included working from home, schedules. All of that and more has been accomplished. — G2 Examiner

Pricing: Smartway2 does not have a stated price.

7: Robin


A desk booking program like Robin is perfect for businesses introducing a policy on hybrid workplaces. The system makes it easier for staff members to schedule meetings and workspaces and helps them find their coworkers quickly. Robin is used by many workplaces across the globe. The platform offers tools and insights that help businesses efficiently manage the employee experience.



Featured user quote

Since there are more employees than desks in our company, it is helpful to use Robin to let employees reserve a desk in advance of arriving at work so that we don’t exceed capacity.

Robin doesn’t publish prices for the general public.

8: Cafe


A user-friendly office resources heworkspace reservations is provided by the hot desk booking software Cafe. Because of its emphasis on usability and simplicity, it is appropriate for businesses looking for uncomplicated solutions. Customizing booking policies and restrictions is one of Cafe’s standout features, which enables businesses to adapt the platform to their own requirements.



Featured user quote:

In addition to facilitating interpersonal connections within hybrid work environments, Café works toward a corporate initiative that reinterprets the principles of more efficient time management and teamwork. Unquestionable advantages have been seen; people enjoy returning to the office more when they know who will be there. In order to avoid space issues caused by a high number of people attending on the same day, Café assisted us in spreading out everyone’s attendance over the course of the week. — G2 Examiner

Pricing: Professional plans are available after a certain point, after which cafe use is free.

9. deskbird


Deskbird is an adaptable and user-friendly hot desk booking software that makes it easier for staff members to reserve desks, meeting spaces, parking spaces, and other resources at their convenience. One of Deskbird’s standout features is its ability to easily link with a wide range of calendar apps, communication tools, and active directory systems, making the process of integrating Deskbird into your existing workflow more efficient.



Featured user quote:

Since May 2022, we have been use Deskbird for both weekly planning and lodging reservations. We don’t think it makes sense to use the items separately. Since they are so closely related, using both of them together increases room allocation efficiency significantly, which is, in our opinion, the only cost-effective way to use the tool. For the advantages of hotdesking with Deskbird, the expenses are really low and totally justified in this case. — G2 Examiner

Deskbird’s pricing begins at $1.80 per user.

10. Kadence


Kadence provides a complete desk booking software solution designed to meet the demands of contemporary offices. With an emphasis on increasing team productivity and maximizing workspace use, Kadence stands out as a flexible platform for organizing your teams and spaces. Kadence stands out for its sophisticated analytics and reporting features, which give businesses the ability to make well-informed decisions by providing insights into employee space booking trends and workspace utilization patterns. Also check NFC Payment Apps



Featured user quote

Our office has been cut in half, which has allowed us to manage space in a hybrid way that works well. A far more dynamic workplace is made possible by the Kadence tool, which has produced dynamic working areas that differ greatly from fixed desk structures. The teams have given feedback indicating that they enjoy having the ability to meet with colleagues and see who else is working.

Pricing: Each user pays $2–4 a month for Kadence.

23 More Hot Desk Booking Software in 2024

You might want to look into other options if the ones listed above don’t work for you in terms of selecting the ideal platform. The good news is that new and updated hot desking platforms appear virtually daily, making it easy to find the ideal fit.

If none of the top 12 appeals to you, think about using one of the following software programs:

Choose the best Software for you

Numerous features are available on these hot desk booking platforms to improve the administration of hybrid workforces. Their shared objective is to maximize the use of office space while promoting teamwork. You can select the software that thethe  best suits you by considering the features that differentiate them:

Workflow Integration:

Modular Pricing and Safety Emphasis:

Intuitive User and Automation:

Hybrid Work Adaptability:

Real-time Data and Insights:

Interactive Office Maps and Coordination:

Simplicity and Integration:

Comprehensive Workspace Support:

Real-time Updates and Communication:

These categories of distinctions draw attention to the advantages and specializations of each hot desk booking platform, letting you select the one that most closely matches your objectives and demands. Numerous factors, such as your team’s level of tech proficiency, industry, and firm size, will affect your choice.

Why is desk booking software important?

According to recent data from Stanford, most organizations are requesting that teams work two to three days a week because hybrid work is showing to be the most effective option for both businesses and their employees. Other statistics on remote work indicate that hybrid work increases productivity, retention, motivation, and engagement.

However, effectively implementing hybrid work requires organizations to consider more than just enhancing the remote team management abilities of their leaders. They also need to consider how to efficiently divide up in-office and remote work, as well as who works when and how.

One of the challenges in properly managing a hybrid workforce is figuring out how to assign desk space. Everyone wants to avoid calling coworkers back to the office just to discover that there isn’t anywhere to work.

Hot desking allows staff members to reserve desks, conference rooms, and other facilities on demand, which can promote a more flexible and collaborative work environment.

There’s more to the hot desk booking apps covered in this article than just desk reservations. They also let you monitor attendance for meetings, activities, and schedule adjustments. Lastly, they delegate work and projects while encouraging teamwork and involvement.

What IsHot Desk Booking Software?‍

Describe hot desk booking software, please. To put it briefly, desk booking software lets users reserve workspaces such as meeting rooms and workstations in hybrid offices when there are fewer desks than there are employees utilizing them.

People can work remotely under the hybrid work model and visit the office as needed or on designated team days, as specified in your hybrid working policy.

Hybrid and remote managers can effectively manage office spaces and foster a flexible, collaborative work environment by utilizing hot desk software.

With the growing popularity of the  hybrid remote work, most businesses now need to optimize office resource use, and hot desk booking software has become essential for this. Its advantages are especially clear when handling last-minute gatherings or events without interfering with the normal course of the workday.

This software solution frequently provides real-time availability checks, simplified booking and cancellation administration, extensive reporting, and analytics functions in addition to matching people with desks.

A new breed of this type of software also addresses the “why” behind people in the workplace and aids in getting the right people together in person at the appropriate moment.

Why Do You Need a Desk Booking System?

Desk booking systems give businesses an easy-to-use and adaptable approach to manage their workspace and take into account the evolving needs of their workforce. Let’s examine the benefits of having a desk booking system for your workspace and why you should implement one:

Fulfill Employee’s Post-Pandemic Expectations

When your employees return, as an employer, you have to worry about what they will expect from their new work environment. The desk booking system offers more flexibility, improved comfort and safety, communication and cooperation, and productivity, all of which can help firms meet the expectations of their employees for the modern work environment.

Accommodate a Hybrid Working Model

One of the best tools for overseeing hybrid workplaces is a desk booking system. It enables staff members to reserve a workstation or desk in advance, whether they are working remotely or in the office. This gives your employees more freedom in terms of working from home or coming into the office on different days, and it also lets you manage your office space, available desks, and expenses more effectively. This gives workers more authority and improves a company’s attractiveness to potential hires.

Benefits of Desk Booking Software

There are numerous advantages to a desk booking system for both companies and employees. The following are some of the main advantages of the desk booking method that should persuade you to utilize it if you’re still on the fence:

Optimize Space Utilization

Even though most office workers don’t require them, a large number of workplaces are occupied needlessly. Employees only reserve a desk through a desk booking system when they genuinely need it. When working in a shared office setting, a desk booking system can maximize the use of available desk space. An employee may quickly locate and reserve a workstation with the help of a desk booking system, which minimizes empty desk space and makes the most use of available resources.

Flexible Work Arrangements

The need for desk booking systems has expanded due to the move toward more flexible work arrangements, such as remote work and variable hours. According to a Gallup Poll, 37% of workers would be willing to quit their current job to work somewhere with more flexibility. Employees can reserve a desk or workspace through the use of a desk booking system, which provides flexibility and helps to guarantee they have a place to work when needed. Reservations can be made regardless of location or schedule.

Increased Collaboration

Employee cooperation can be enhanced by desk booking systems, which allow workers to reserve desks next to one another or in particular office locations. Desk booking systems make it simpler for staff members to reserve a location close to their team for a more structured work schedule by letting them know which desks are accessible at any given time. For instance, they can use a desk booking system to reserve a spot without disruption if they need to work on a large project with their team. Also check App Like Duolingo

Cost Effectiveness

Organizations save money real estate expenses by optimizing desk space and lowering the number of empty desks with the desk booking system. More space will be wisely used since it helps ensure that every desk or workstation is available to all employees. You may save maintenance and incidental expenses by controlling workspace size and occupancy rates using the desk booking system.

Improving health and safety

Since the COVID-19 Pandemic, many organizations have made health and safety their main priority. Businesses may simply control how many people are in the office at any given moment by implementing a desk booking system. This can assist to prevent overcrowding and ensuring that social distancing policies are observed, both of which can improve health and safety conditions.

Are there Free Hot Desk Booking Apps I can use?

Indeed, there are plenty of excellent free hot desk booking app options. Envoy, Skedda, Cafe, and Officely (up to 10 employees) are only a few of the above solutions that provide free plans, at least up to a certain number of employees.

Hot desk management with Microsoft Teams is also free, if you don’t mind doing a little more work.

Finally, for additional information on how to manage a hybrid office like a pro and optimize your workspace, check out our in-depth tutorial on the subject.

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