Best Daily Planner Apps. The road to productivity is littered with well-intentioned people who have unused apps taking up room on their desktops and mobile devices. A digital planner app bases itself on an analogue day planner, a time-tested method of keeping track of your schedule, in an effort to stand out from the crowd of other productivity apps. There was the day planner before there was a planner software or even a Palm Pilot.
Day planners, a hybrid of a calendar, to-do list, and project organiser, kept everyone organised, from college students to top executives. You’ll find a comparison of the top modern planners in this piece, including apps that suit your needs and those of your operating system the best. You can find established apps with new features or replacements for apps that no longer work for you – or anyone – if you’re finally saying “Yes!” to getting your work off sticky notes and into a planner app or you want to find a new app to take your planning to the next level. You might not consider yourself an expert planner, but a small study of 88 college students revealed that neither self-reported poor planners nor good planners differed in the percentage of objectives they accomplished.
Top 10 Daily Planner Apps In 2023
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The final word? You’re more improved than you realise. What does planning entail in both work and personal life? To paraphrase the definition given in the study, planning entails recognising a goal, coming up with ideas for how to achieve it, spotting possible obstacles, revising your plan for success in light of these obstacles, and carrying out your plan to achieve your goal.
Finding a digital planner with features that support your efforts to reach your objectives is key to making the most of one.
Choosing a daily planner
Three crucial factors should be kept in mind as you select the planning tool that will work best for you and your daily activities.
Effortless use:
The only way you can develop the habit of entering every assignment into a planner app is by using it.
Consider the app’s features and layout to get a sense of how simple it might be for you to get started.
A dozen different perspectives of your projects might not intimidate you if you’re an experienced professional.
An interface with a straightforward menu and just a few views might be more motivating if you’re new to planning apps or switching from an analogue planner.
Cost: There are two types of costs: up-front and recurring.
Even though an app may cost $4.99 per month, you will only pay that amount while you use the app.
Others might be free, but there are restrictions on the amount of storing and the duration of use.
Before you start converting your calendar into an app, decide how much money you want to spend for this productivity tool.
Free trials are a fantastic way to test out a planner app, but consider long-term about the pricing structure you want to use—a one-time charge or a subscription model?
Compatibility with other tools: Since it’s likely not your first time using a productivity software, the new one must work with the existing ones.
Before selecting the planner that works best for you, consider what you currently use and even set aside time to delete apps that don’t offer as much usefulness or can be replaced by a planner app.
With these factors in mind, we came up with our top ten ranking.
All app descriptions include information about pricing (free, tier-based, paid), accessible integrations, and usability features.
The Best Android Planner Apps
1. Memorigi – Tiered
The free version of Memorigi offers more features than you might anticipate, and you can upgrade to a tier with even more features by paying $50 on an annual basis. These features include better productivity stats to track progress, access to the Memorigi cloud, and the “Nag Me” feature, which gently prods you to stay on track.
With the free version, you can choose how to arrange tasks using tools like groups, projects, and lists and see them all at once with the calendar view.
Groups can help you maintain your personal and professional tasks separate.
You can track projects within groups and use headings to organise each project and keep duties neat.
Given that this app is only available for Android, we would have preferred to see the Google Calendar connection included in the free plan, but we are willing to overlook that in favour of Memorigi’s user-friendly interface and well-thought-out design.
2. My Daily Planner – Free
A standard set of features are provided by My Daily Planner, and they are accessible both online and offline through a straightforward UI.
You can use the app to arrange projects with tasks and subtasks using folders.
While you’re still developing a project, you can create new tasks without deadlines and designate recurring ones.
We appreciate that when you zoom out to the calendar view and choose a particular day, a list of duties associated with that day is displayed.
It makes it simple to see how the workload is divided by looking ahead to your upcoming week or even month.
Both a dark mode choice and a color-changing interface option are available.
Users of Google Calendar or Microsoft Outlook won’t find integrations or syncing options, but if you’re looking for a simple planner to get you started on your planning path, this app offers a lot for its free price tag.
3. Evernote – Tiered
In a straightforward and concise manner, Evernote combines note-taking with project task organisation.
Prior to choosing the task to start working on, the home screen retains everything pertinent up front and centre, complete with its own subtasks and notes.
A task like “order laptops for team” can begin as a simple idea before you arrange it into a note with tasks for gathering information on prices, team member hardware requirements, and research.
Evernote is for you if you’re skilled at getting the most out of your current planning app and want to investigate a choice where you can extend the tool across the team.
The free edition has a storage space cap and only allows you to sync up to two devices.
The storage access is increased and you can link to your Google Calendar account with the next two tiers, personal and professional.
Integrations with additional programmes like Slack, Salesforce, and Microsoft Teams are also possible with the professional ($9.99 billed monthly) version.
Additionally, a team category with individual member subscriptions exists.
4. nTasks – paid
nTask offers an all-in-one workspace for team cooperation by fusing your daily planner with project management.
Before asking team members to work together on particular projects and duties, list all the projects you intend to work on and make note of any obstacles you may encounter.
A progress bar grows a little bit closer to being full after each subtask you finish to keep you extra motivated.
You can use nTask on multiple devices to finish tasks and create new workspaces from anywhere.
The lowest tier plan, which is billed annually and costs $36, is intended for teams that are just beginning to use project management. More experienced teams, however, might prefer the business tier, which costs $96 a year and includes additional features like enhanced views (think Kanban), functionality for dependencies and subtasks, and more.
5. Dreamie Planner – free
The affordability and variety of themes are two reasons why Dreamie Planner is included.
Some of them are free, but you can also buy others in-app to help support the planner app’s continuing upkeep.
What you create in Dreamie can be synced with other calendar apps, but Dreamie will not share changes made in other calendar apps.
The yearly view, which displayed all 12 months even on mobile devices so you could see major events and plans at a glance, stood out to us as a particularly noteworthy feature.
To-do lists and weekly, daily, monthly, or yearly calendar views are additional common features.
If you’re new to planner apps and want some creative graphic design to inspire you to make planning a practise, try Dreamie.
Top planner apps for IOS
1. Things 3
When we first tried out the features, we understood why.
It would be an understatement to shape that Things is a polished, aesthetically pleasing planning software.
The design and task organisation are both based on brilliant reasoning that is several levels deep.
Consider the straightforward process of moving one or more tasks to a different project.
To move a collection of tasks, swipe left on any task to reveal check boxes, then drag and drop the group into the new project.
Use shortcuts to ask Siri to add an assignment, and use the “What’s Next” view to see the days ahead.
The pie chart tracker, a dynamic icon that appears next to every project list and transforms into a completely block out pie when the tasks on the list are fully completed, allows you to monitor progress.
However, the thoughtful integration with Apple’s running systems has a cost.
The price of the desktop app is presently $50, and $10 more can be spent to get the iOS version.
Although there is a 14-day free trial, you should still make sure this programme is a good fit for you given its breadth of capabilities.
This is a one-time fee, unlike other apps, which prevents you from getting entangled in yet another subscription.
2. Fantastical – Paid
Like Things, Fantastical is only available for iOS and Mac, allowing its creators to devote their time to designing features that function properly on Mac, iPhone, iPad, and Apple Watch.
There is only a 14-day trial edition that is cost-free, after which a monthly subscription for one person costs $4.99.
The ease of using Fantastical without frequently switching between other tools is one of the most notable findings from trying it.
For instance, you can add a Zoom link to an event you make using the conference call integration without ever leaving the app.
Under the aegis of calendar sets, your duties are arranged.
To view the related duties to complete next, toggle various calendars on or off.
To organise everything in one location, you can even integrate ToDoist tasks.
By enabling others to view your availability and request meetings appropriately, the scheduling feature also eliminates the need for additional apps like Doodle and Calendly.
Fantastical aims to provide enough features to keep you happy and organised, even though the subscription model, which can be billed yearly for a discount, does encourage commitment to continue using the app.
3. TickTick – Tiered
A few factors contributed to TickTick’s inclusion on the top iOS list, including its compatibility with Mac and Apple Watch in addition to iPhone and iPad.
Although TickTick includes many of the features mentioned in other apps on this list, its usability and distinctive features, such as a separate habits tracker, make it worthy of a spot on this list.
To establish habits and even set them to repeat, you could use features on other apps. However, TickTick’s separate designation comes with some helpful tools.
You typically don’t spend a few hours getting all of your steps in or drinking all of your water in one session when you’re trying to develop cumulative habits like “drink 100 ounces of water a day” or “walk 10,000 steps.”
To check in with your progress once and stay inspired until you’ve accomplished your habit goal, swipe left on a habit in TickTick.
TickTick organises your chores into folders and lists with a variety of views so you can see what’s coming up for your day and week.
Links in tasks let you quickly navigate to linked lists, projects, or tasks without having to switch between views.
More features, including third-party calendar subscriptions to help you keep up with business or friends’ calendars, are unlocked with the premium edition, which costs $27.99 billed annually.
4. ClickUp – Tiered
Since its launch in 2017, ClickUp has been adding new features to the programme.
It includes several other helpful tools, such as document creation to hold pertinent information about tasks, in addition to its useful calendar and planning tools.
Spaces, which can be used to organise tasks into various teams or projects, contain folders that list tasks and subtasks.
The 15+ views, which range from a straightforward calendar view to a mental map view, are some additional noteworthy features that are worth mentioning.
Before converting ideas into projects and duties, you can brainstorm with team members using the app’s whiteboard.
Time monitoring, collaborative documents, and limitless tasks/members are among the helpful features included in the free forever tier.
Go to at least the next tier, which is $5 per month per team member, if you want more storage room or to explore your productivity with analytics.
5. Clockwise – Tiered
Clockwise can be used with Android, which is why we’re including it in the iOS area. Few of the apps evaluated in this article offer intelligent tools to help you make the most of your calendar, but many of them offer multiple layers of features so you can maximise the tool.
To schedule meetings, communicate bandwidth updates to the team, and set aside time for productive work, Clockwise utilises your preferences.
Although Clockwise excels as a collaborative tool, lone users shouldn’t disregard it.
Your concentration time and meetings with others can be scheduled even without the support of the entire team to keep you on track to accomplish your objectives.
To reduce friction in your daily life, there are integrations with Slack, Zoom, and Asana as well as features like lunch holds, travel time, and personal schedule syncing.
Before moving on to the next plan tier, which begins at $6.75 per month and is billed yearly, there is a free version to help you and your team get acclimated to the platform.
Going Forward
Whether you consider yourself a beginner or a black-diamond-Mount-Everest expert, there is a planner software for you. While it takes some willpower to bring out your inner planner, the apps on this list offer a variety of features to suit your preferred working style, your budget, and your preferred operating system.
You’re only one click away from downloading your new planner app or submitting a feature request for your existing app. Read on to learn about a few top-notch time blocking apps!